Lawyer's accompanying letter to Pacifica [ html - 29kb ] [ MS Word - 70kb ]
The bylaws draft - clean version [ html - 106kb ] [ MS Word version - 235kb ]
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FIRST AMENDED AND RESTATED BYLAWS
OF
PACIFICA FOUNDATION
A California Non-Profit Public Benefit CorporationBYLAWS
ARTICLE ONE
IDENTITY AND PURPOSE
SECTION 1. NAME The name of this corporation is the PACIFICA FOUNDATION, and
it shall be referred to in these By-lLaws
as "Tthe "Foundation".
SECTION 2. PURPOSES
The purposes of tThe
Foundation, are
as stated in Article II of the Articles
of Incorporation, are as follows:
- To establish a Foundation organized and operated exclusively for
educational purposes no part of the net earnings of which inures to
the benefit of any member of the Foundation.
- To establish and operate for educational purposes, in such manner
that the facilities involved shall be as nearly self-sustaining as
possible, one or more radio broadcasting stations licensed by the
Federal Communications Commission ("Commission")
and subject in their operation to the regulatory actions of the Commission
under the Federal Communications
Act of 1934, a
As
aAmended.
- In radio broadcasting operations to encourage and provide outlets
for the creative skills and energies of the community; to conduct
classes and workshops in the writing and producing of drama; to establish
awards and scholarships for creative writing; to offer performance
facilities to amateur instrumentalists, choral groups, orchestral
groups and music students; and to promote and aid other creative activities
which will serve the cultural welfare of the community.
- In radio broadcasting operations to engage in any activity that
shall contribute to a lasting understanding between nations and between
the individuals of all nations, races, creeds and colors; to gather
and disseminate information on the causes of conflict between any
and all of such groups; and through any and all means compatible with
the purposes of this
corporation
Foundation to promote the study
of political and economic problems and of the causes of religious,
philosophical and racial antagonisms.
- In radio broadcasting operations to promote the full distribution
of public information; to obtain access to sources of news not commonly
brought together in the same medium; and to employ such varied sources
in the public presentation of accurate, objective, comprehensive news
on all matters vitally affecting the community.
SECTION 3. PRINCIPLES
The Foundation is committed to peace and social justice, and seeks to
involve in its governance and operations individuals committeed to these
principles.
SECTION 4. EQUAL OPPORTUNITY REPRESENTATION.The Foundation
is enhanced by the full and effective involvement of all Members regardless
of race, color, sex, age, religion, national origin, disability or sexual orientation.
The Foundation strongly encourages all of its radio stations, staff, Members,
Delegates, Directors and Officers to promote diversity among its Members, Officers,
volunteers, and employees as well as among its Delegates and Directors to the
fullest extent permissible, subject to applicable federal and state laws and
regulations.
ARTICLE TWO
OFFICES OF THE FOUNDATION
SECTION 1. PRINCIPAL OFFICE
The principal office and place of business of Tthe
Foundation shall be located in the County of Alameda, State of California,
or at such other places as the Board of Directors may designate.
SECTION 2. OTHER OFFICES
The Foundation shall also have other offices at other places within
or without the State of California as the Board of Directors may from
time to time designate.
ARTICLE THREE
MEMBERS OF THE FOUNDATION
SECTION 1. MEMBERS DEFINED There shall
be two classes of members: (A) "Listener-Sponsor Members",
and (B) "Staff Members", who shall collectively be
referred to as "Members.".
A. LISTENER-SPONSOR MEMBERS
"Listener-Sponsor Members" shall be any natural persons, including
national staff and management personnel and local
management of any Foundation radio station management,
(but not includingexcluding
paid or and
unpaid non-management members of local
station staff or Pacifica Foundation national
staff) who within the preceding 12-month period: (1) have
contributed a minimum of $25 donation
to any Pacifica Foundation
radio station, or such minimum amount as the Board of Directors may
from time to time decide, or (2) have volunteered a minimum of
three (3)
hours' work to any FoundationPacifica
radio station. Said contribution shall be considered
non-refundable.
B. STAFF MEMBERS
"Staff Members" shall be: (1) any non-management permanent
full-time or part-time paid employee
of a Pacifica Foundation
radio station, or (2) any unpaid worker
or volunteer or non-paid staff member
of a Foundation radio station who has worked for any
Pacificasaid radio station
at least 30 hours in the preceding 3 months or
at least 30 hours in the preceding year. (FOOTNOTE: Number of volunteer
hours worked will be readdressed at a later time.)
SECTION 2. TERM.
A membership term shall be for a period of twelve (12) months. For purposes
of calculation, for Listener-Sponsor Members, the 12-month period shall be calculated
from that date on which: (A) said Member contributed
a minimum of $25 to any Foundation radio station (or such other minimum amount
as the Board of Directors may determine from time to time); or (B) said Member
volunteered a minimum of 3 hours of service to a Foundation radio station. For
purposes of calculation for non-employee Staff Members, said Member’s
membership term shall be for a period of 12 months from that date on which s/he
volunteered a minimum of 30 hours in a 3-month period. In the case of a Staff
Member that is a non-management employee of the Foundation or a Foundation radio
station, said Member’s membership term shall be
for a period of 12 months from that date which is thirty (30) days after their
employment with said radio station commences, provided however that if that
Staff Member’s employment with said local station board should terminate, or
if said Staff Member begins a management position with the Foundation or a Foundation
radio station, then said Staff Member’s membership shall automatically terminate.
Membership terms shall be considered "rolling," and calculated forward
from the last date of a Member’s qualifying act. For example, if a Listener-Sponsor
Member makes a $25 contribution on January 1, 2003 and does not make any additional
contribution nor volunteers at least 3 hours within the following 12-month period,
said Member’s membership will expire on December 31, 2003. If,
however, in the same example, said Member contributes
at least $25 on August 1, 2003, or volunteers for at least 3 hours, then his/her
membership will not expire until July 31, 2004, provided no additional contribution
or volunteer time is made after the August 1, 2003 contribution. Additionally,
the membership of Staff Member employees will automatically renew annually,
provided that they are an employee of said radio station on the day after their
membership term ends. Each time a Member
makes a qualifying contribution of money or time, s/he shall be notified, which
notification shall indicate the expiration date of said Member’s membership.
Members shall receive notice of the upcoming expiration
of their membership at least thirty (30) days prior to the expiration of their
membership.
C. SECTION 3.
SINGLE MEMBERSHIP AFFILIATION
All Members shall be considered members of the Foundation.
For purposes of voting and exercising their rights hereunder, Members shall
be considered affiliated with one of the Foundation’s radio stations. Members
shall be considered affiliated with that Foundation radio station: (A) in the
case of a Listener-Sponsor Member, to which said member made a contribution
or volunteered time in the preceding 12 months; (B) in the case of a Staff Member,
by which said member is employed or for which said member has volunteered.
Membership shall be determined by radio station area,
and eEach Pacifica Foundation radio station shall maintain a register
of its Listener-Sponsor Members and Staff Members and
shall notify each Member on its register, as to which station area it is affiliated.
In the event that a person qualifies for membership in
with more than one Foundation
radio station area, he
or s/he shall be entitled to only one
membership and shall notify the Foundation and each
applicable Foundation radio station of which radio station area
s/he wishes to be affiliated as a Mmember.
In the event that a person qualifies both
as both a Listener-Sponsor Member and as a Staff Member, such person shall be
deemed to be a Staff Member.
DSECTION 4.
WAIVER OF REQUIREMENTS
The Board of Delegates of each Foundation radio station
(also referred to herein as "Local Station Board of Delegates," "A
Local Station Board" and/or "LSB")
may adjust or waive the contributiongift
requirement for Listener-Sponsor Membership set forth
in Section 1(A) of this Article of these Bylaws
on a case by case basis for reasons of financial hardship,
where saidthe
LSB, in its discretion, determines that the
proposed member has demonstrated a sinceren
interest in becoming a Mmember
of the Foundation and is also genuinely unable to
afford the contribution amount or to volunteer the minimum 3 hours of service.
SECTION 52.
RIGHTS
A.All Members
shall have the right to vote, on the terms and in the manner set forth
in these Bylaws, on the election and removal of Delegates, on the removal
of Directors, on the sale, exchange, transfer or disposition of all
or substantially all of the Foundation’s assets,
including, but not limited to, any of its broadcast licenses;
on any merger, its principal terms and any amendment of its principal
terms, on any election to dissolve the Foundation, and on any amendment
to these Bylaws or the Articles. ELECTION
AND RECALL OF DELEGATES AND DIRECTORS DISCUSSION ON RECALL
(1). The Listener-Sponsor Members
of a radio station area shall have the right to elect Delegates to sit
on the LSB for their local statiaon area. They shall have the right
to remove any Delegate elected by them and any Director elected by the
Delegates from their radio station area in the manner provided in Article
5 of these Bylaws and consistent with the provisions of Section 5222
of the California Corporations Code. The removal by the Members of any
Delegate who is also serving as a Foundation Officer or Director shall
serve to remove that Director from the Board of Directors and from all
offices of the Foundation.
(2) The Staff Members for each station area
shall have the right to elect Delegates to sit on the LSB for their
local station area. They shall have the right to remove any Delegate
elected by them and any Director elected by the Delegates from their
radio station area in the manner provided in Article 5 of these Bylaws
and consistent with the provisions of Section 5222 of the California
Corporations Code. The removal by the Members of any Delegate who is
also serving as a Foundation Officer or Director shall serve to remove
that Director from the Board of Directors and from all offices of the
Foundation.
D. APPROVAL OF ACQUISITION, OR DISPOSAL OF
MAJOR ASSETS
RECOMMEND: as in B & C, above where an
acquisition or sale or disposal of major assets or real property may
require notification, comment and approval by vote of LSBs as well as
Directors, the LSBs may trigger a plebiscite, if a majority of them
choose to do so. The obligation of operating funds for goods and services,
or contracting and procurement by local station and Pacifica staff would
be exempt from approval by membership.
Once this policy has been established, it may
be reiterated under Rights of Membership in Article Three, Section 2.
(Approved: disposition of primary broadcasting licenses, Discuss acquisition
further.)
SECTION 6. MEETINGS OF THE MEMBERS.
A. ANNUAL MEETING
No annual meeting of the Members shall be required.
B. SPECIAL MEETING
The Board of the Directors, a Local Station Board,
the Foundation’s Executive Director, the Chairman of the Board, the President
of the Foundation or five percent (5%) or more of the Members may call a
special meeting of the Members for any lawful purpose at any time. Said
request for a special meeting shall be made in writing and shall specify
the general nature of the business proposed to be transacted at said meeting.
Said written request must be submitted to the
Chairman of the Board, the President or the Secretary. The officer receiving
the request must promptly give notice to all Members of record entitled
to vote. Said notice must state the location, date and time of the meeting,
specify the general nature of the business to be transacted and provide
that no other business than that set forth in said notice shall be transacted
at said meeting. The meeting date must be at least 35 days, but no more
than 90 days after receipt of the written request for the special meeting.
If notice of the special meeting is not provided to the Members within 20
days after the written request is received, the person(s) requesting the
meeting may give notice to the Members. Voting on any matter discussed at
a special meeting shall be by written mail ballot consistent with the provisions
of Section 8 of this Article of the Bylaws.
C. ACTION IN LIEU OF A MEETING
Any action which may be taken at any special meeting
of Members may be taken without a meeting if the Foundation distributes
a written ballot to every Member entitled to vote on the matter. Such written
ballot shall set forth the proposed action, provide an opportunity to specify
approval or disapproval of any proposal, provide a reasonable time within
which to return the written ballot to the Foundation and otherwise conform
to the requirements of Section 8 of this Article of the Bylaws.
SECTION 73. QUORUM
For purposes of any election or written ballot, a quorum of the Listener-Sponsor
Members shall be ten percent (10%)
of those Listener-Sponsor Members entitled
to vote, and a quorum of the Staff Mmembers
shall be one-third (1/3) of those Staff Members
entitled to vote, as of the applicable record date.
SECTION 8. VOTING: VOTING BY WRITTEN BALLOT
To ensure the opportunity for all Members to participate in the voting process,
all voting shall be by written ballot distributed by
the Foundation, or the Local Station Board with which the Members are affiliated,
as appropriate, to each of the Members entitled to vote.
A. ELIGIBILITY TO VOTE
All Members in good-standing on the record
date as determined under Section 9 of this Article of these Bylaws shall be
entitled to vote by written ballot as to any matter that properly comes before
the Members for a vote.
B. DISTRIBUTION OF BALLOTS
The Foundation shall make reasonable efforts to
distribute one written ballot to each Member entitled to vote on the matter.
There shall be a set of ballots for Listener-Sponsor Members
and a separate ballot for Staff Members. The ballots shall be mailed
or, notice of the posting of the ballot on the Foundation’s
website shall be delivered, at the Foundation’s
(including the LSB’s) discretion to Members at their mailing
address or electronic mailing address of record.
All solicitations of votes by written ballot shall: (1) state the number of
responses needed to meet the quorum requirement; (2) state, with respect to
ballots other than for the election of Delegates, the percentage of approvals
necessary to pass the measure or measures; (3) specify the time by which the
ballot must be received in order to be counted; (4) include
instructions for where to return the completed ballot; (5) a cover sheet on
which the Member should fill-in his/her name, the radio station s/he is affiliated,
and certifying that s/he is the Member s/he says s/he is and is entitled to
vote; and (6) provide a reasonable time in which to return the ballot to the
Foundation. .
With the exception of ballots related to the election of Delegates, each ballot
so distributed shall also; (7)
set forth the proposed action; and (8)
give the Members an opportunity to specify their approval or disapproval of
each proposal.; Ballots relating
to the election of Delegates shall also: (9) set forth the names of the candidates;
and (10) give the Member an opportunity to select their choice(s) or rank their
choices.
C. NUMBER OF VOTES AND APPROVALS REQUIRED
With the exception of ballots related to the election
of Delegates, each Member shall be entitled to cast one vote on each matter
submitted to the vote of the Members. Approval by written ballot shall be
valid only when: (1) the number of votes cast by ballot within the time
specified equals or exceeds the quorum required to authorize the action;
and (2) the number of approvals equals or exceeds the number of votes that
would be required for approval of said action as set forth in these Bylaws.
Listener-Sponsor Members shall vote as a class. Staff Members shall vote
as a class. Unless, otherwise specifically set forth in these Bylaws, a
vote of 51% of those Listener-Sponsor Members voting in any matter and a
vote of 51% of those Staff Members voting in any matter, provided that quorum
of votes is obtained, shall be sufficient to approve an action or consent
to any matter.
D. VALIDITY OF WRITTEN BALLOT
If the name signed on a ballot corresponds to the
name of a Member, the Foundation, if acting in good faith is entitled to accept
the ballot and give it effect as the act of the Member. If the name signed on
a ballot does not correspond to the record name of a Member, the Foundation
if acting in good faith is nevertheless entitled to accept the ballot and give
it effect as the act of the Member if either: (1) the name signed purports to
be that of an attorney-in-fact of the Member and, if the Foundation requests,
evidence acceptable to the Foundation of the signatory's authority to sign for
the Member has been presented with respect to the ballot; or (2) two or more
persons hold the membership as cotenants or fiduciaries and the name signed
purports to be the name of at least one of the co-holders and the person signing
appears to be acting on behalf of all the co-holders. The Foundation is entitled
to reject a ballot if the Secretary or other officer or agent authorized to
tabulate votes, acting in good faith, has a reasonable basis for doubt concerning
the validity of the signature or the signatory's authority to sign for the Member.
The Foundation and any officer or agent thereof who accepts or rejects a ballot
in good faith and in accordance with the standards of this Section shall not
be liable in damages to the Member for the consequences of the acceptance or
rejection of his/her ballot. Action by the Foundation based on the acceptance
or rejection of a ballot under this Section is valid unlesunless
a court of competent jurisdiction determines otherwise.
E. VOTING; COUNTING
SYSTEM – ELECTION OF DELEGATES
(1) FOR ONE VACANCY. Where there is an election for
only one Delegate within a class, the following method of single transferable
voting shall be used. Each ballot shall list all
candidates for the position of Delegate within the given class and give each
Member-voter the option of voting for one candidate or ranking them in order
of preference. Votes are then allocated to each voting Member’s first,
or only, choice for Delegate. If no candidate receives
a sufficient number of votes to be elected, then the candidate receiving the
fewest number of first choice votes is declared defeated and the ballots assigned
to him/her are reallocated to those Member-voters’ second choice, if any. The
candidate then receiving a sufficient number of votes, shall be declared elected.
If, however, after this second count, there is
still no candidate that receives a sufficient number of votes to be elected,
then the next candidate with the fewest number of votes
shall be declared defeated and the ballots assigned to him/her redistributed
to those Member-voters’ next highest remaining choice, if any. If there is no
next choice, that Member-voter’s ballot is declared exhausted and set aside.
This process of declaring defeated the candidate having the lowest number of
votes after each count and of transferring their ballots to the voters next
choice of those candidates that have not yet been declared defeated continues
until a candidate receives a majority of the votes cast, or is the only remaining
candidate, in either event s/he is elected. In the event
of a tie, the candidate w/the greatest number of the votes is elected
(2) FOR MORE THAN ONE VACANCY. Where there is an
election for more than one Delegate within a class, the following manner of
single transferable ballot shall be used. Each ballot shall list all candidates
for the position of Delegate within a given class and give each Member-voter
the option of voting for one candidate or ranking the candidates in order of
preference. Prior to counting the ballots, a quota that will serve as the threshold
number of votes a candidate needs to be elected
shall first be established. The quota shall be that number which is equal to
the total number of votes-ballots cast plus one divided by the number of offices
to be filled plus one (total number of ballots cast+1/the number of vacant seats+1).
Once the quota has been established, the ballots should be counted. Votes are
first allocated to each voting Member’s first,
or only,
choice for Delegate. Any candidate who has more first preference,
or only, choice votes than the quota is
immediately elected. If no candidates or any insufficient number of candidates
have achieved the quota, the candidate with the lowest number of first preferences
is eliminated and the ballots assigned to him/her are reallocated to those Member-voters’
second choice, if any. At the same time, the surplus votes of the elected candidate(s)
(i.e. all the votes s/he received above the quota) are redistributed according
to the second preferences on the ballots of those Member-voters’ who chose said
candidate as their first choice. For fairness, all said candidate’s votes are
redistributed, but each at a fractional percentage of one vote, so that the
total redistributed vote equals the candidate’s surplus. For example, if the
candidate had 100 votes and the quota was 90, then s/he had a surplus of 10:.
t That
candidate’s surplus would be redistributed to the next candidate of choice for
those Member-voters who voted for him/her at the rate of 1/10th of
a vote. This process continues until all vacant seats are filled.
In the event of a tie, the candidate with the greatest
number of votes is elected.
SECTION 9. MANNER OF NOTICE
Whenever notice to Members is required under these Bylaws, notices shall be
submitted, at the Foundation’s sole discretion, either personally, by first
class, registered or certified mail, by electronic mail or by other means of
written communication, charges, pre-paid, and shall be addressed to each Member
entitled to vote, at the address or email address of that Member as it appears
on the Foundation’s books or at the address given by the Member to the Foundation
for purposes of notice.
If no address appears on the Foundation’s books and
no address has been given; notice shall be deemed to have been given if either:
(i) notice is sent to the Member by first-class mail or facsimile, email
or other written communication to the address of the Foundation radio station
with which said Member is affiliated or (ii) notice is published at least once
in a newspaper of general circulation in the county where said Foundation radio
station is located
SECTION 10. RECORD DATE
The record date for purposes of determining the Mmembers
entitled to receive notice of
any meeting, entitled to vote by written ballot or entitled to exercise
any other lawful membership action, shall be forty-five
(45) days before the
date of the special meeting, 45 days before the day on which the
first written ballot is distributed, or made available,
to the Members or 45 days before the taking of any
other action, as applicable.
SECTION 1105.
PROXIES
Each Member entitled to vote shall have right to do
so either in person or by one or more agents authorized by a written proxy signed
by the Member and filed with the Secretary of the Listener-Sponsor Board of
the radio station with which s/he is affiliated; provided, however, that no
proxy shall be valid after 11 months from the date of the proxy unless provided
otherwise in the proxy, except that the maximum term of a proxy shall be three
years after the proxy’s date.
All action taken by Members hereunder shall be taken
by the Members personally. The powers of Members may not be exercised by alternates,
by proxy or the like.
ARTICLE FOUR
LOCAL STATION BOARDS OF DELEGATES
SECTION 1. LOCAL STATION BOARDS OF DELEGATES
Each Foundation radio station shall have a Local Station Board of Delegates
("LSB") whose duties and responsibilities shall be those set forth
in these Bylaws. Each LSB shall serve as an advisory
committee of the Foundation’s Board of Directors
for their respective station area. Each Delegate shall be a natural person elected
by the Members, as set forth in these Bylaws, to serve on the LSB. Each Delegate
shall also serve as the representative of the Members of its local radio station
area in the election of the Foundation’s Board of Directors. Delegates may only
act personally in a meeting or by written ballot and may not act by proxy.
SECTION 2. COMPOSITION OF THE LSB
Each LSB shall consist of 13 Delegates - 3 of whom shall be designated
as Staff Delegates and elected by Staff Members voting as a class and
9 of whom shall be designated as Listener-Sponsor Delegates and elected
by Listener-Sponsor Members voting as a class. Listener-Sponsor Delegates
and Staff Delegates shall be collectively referred to as "Delegates."
The remaining Delegate shall be chosen collectively
by
Board to make recommendations
The station’s General Manager shall serve as a non-voting
Delegate of the LSB.
SECTION 3. SPECIFIC POWERS & DUTIES Each LSB
shall have the authority and responsibility, related to its specific radio station
and radio station area, under the direction and supervision of the Foundation’s
Board of Directors:
- To review and approve that station’s budget and
make quarterly reports to the Foundation’s Board of Directors regarding the
station’s budget, actual income and expenditures.
- To screen and develop a pool of candidates for
the position of station General Manager, from which pool the Foundation’s
Executive Director shall hire the station’s General Manager.
- To prepare an annual written evaluation of the
station’s General Manager.
- To review proposals by the Executive Director to
fire or retain the station General Manager; if the LSB does not concur with
the Executive Director’s proposals, any such proposal will have to be approved
by the Foundation’s Board of Directors.
- To screen and develop a pool of candidates for
the position of station Program Director, from which pool the station’s General
Manager shall hire the station’s Program Director.
- To prepare an annual written evaluation of the
station’s Program Director.
- To work with station management to ensure that
station’s policies and procedures for making programming decisions and for
program evaluation are working in a fair, collaborative and respectful manner
to provide quality programming that fulfills the purposes of the Foundation
and is responsive to the diverse needs of the listeners (demographic) and
communities (geographic) served by the station.
- To conduct "Town Hall" style meetings
at least twice a year, devoted to hearing listeners views, needs and concerns.
- To assist in station fundraising activities.
- To actively reach out to underrepresented communities
to help the station serve a diversity of all races, creeds, colors and nations,
classes, genders and sexual orientations and to help build collaborative relations
with organizations working for similar purposes.
- To perform community needs assessments, or see
to it that separate "Community Advisory Boards" are formed to do
so.
- To ensure that the station works diligently towards
the goal of diversity in staffing, and maintenance of a discrimination-free
atmosphere in the workplace.
- To exercise all of its powers and duties with care,
loyalty, diligence and sound business judgment consistent with the manner
in which those terms are generally defined under applicable California law.
SECTION 4. OTHER LSB POWERS AND AUTHORITYThe Foundation’s
Board of Directors may delegate any other corporate powers it deems appropriate
to a LSB.SECTION 5. ELECTION OF OFFICERS Each Local Station Board shall elect
a Chair, a Vice-Chair, a Recording Secretary, and a Treasurer, who shall be
elected in January of each year for a term of one year. Each of these officers
shall serve at the pleasure of the LSB and shall have those powers and shall
perform those duties as may be prescribed by its LSB. With the exception of
the Chair and the Vice-Chair, an officer does not have to also be a Delegate.
Local Station Board officers may not serve concurrently as Foundation Directors.
SECTION 6. MEETINGS
- FREQUENCY
Each LSB shall meet as often as required
to accomplish it duties, but not less than every other month.
- TIME AND PLACE
The LSB shall establish, by a majority vote, the time and place of each meeting,
provided, however that no meeting shall occur sooner than ten (10) days from
the date of the vote scheduling said meeting without the unanimous consent
of the LSB. Meetings shall be held within the local radio station area in
facilities of sufficient size to accommodate Members affiliated with that
radio station and the public, preferably in the station.
- MEMBERS & PUBLIC PARTICIPATION
LSBocal Station Board meetings shall be open
to the public and to all Members, with the exception of those meetings dedicated
or predominantly regarding personnel, proprietary information, litigation
and other matters requiring confidential advice of counsel, involving commercial
or financial information obtained on a privileged or confidential basis or
relating to a purchase of property or the use or engagement of services whenever
the premature exposure of said purchase or sale, in the LSB’s sole opinion
may compromise the legitimate business interest of said radio station or the
LSB. Each meeting shall include a public comment period of not less than thirty
(30) minutes.
- NOTICE
The public and all Members shall be notified of each LSB meeting. Posting
s on the Foundation’s website and fFour
on-air announcements, made during prime time on the radio station on four
different days, beginning, whenever feasible, at least 7 days prior to the
date of each meeting, shall be considered adequate notice.
F. RECORDKEEPING AND RULEMAKING
Meetings and actions of the LSB shall be governed by the provisions of these
Bylaws. A book of Minutes of all
meetings and actions of the LSB shall be kept and
shall be filed with the records of the LSB, which book
shall include the time and place of each meeting, the notice given, how authorized,
any waivers or consents, the names of those present, a summary and of the proceedings.
Minutes of closed meetings shall be maintained, but sealed as confidential.
Each LSB may adopt rules for the governance of its LSB so long as the rules
are consistent with these Bylaws.
SECTION 7. QUORUMAND APPROVAL
A quorum shall be one-half of the duly elected LSB Delegates. The approval
of 51% of the Delegates of the LSB shall be required for any action
of said LSB. SECTION 8. ASSOCIATE STATIONS
- Any Foundation radio station may choose to associate
with any geographically contiguous community radio station for the purpose
of re-broadcasting no less than seventy-five percent (75%) of that Foundation
radio station’s programming. The terms of said association shall be memorialized
in a written agreement between the Foundation radio station and the community
radio station, which agreement must first be approved by the Board of Directors
to be effective. Such a community radio station must produce some local programming,
operate under a mission statement compatible with that of the Foundation and
have a democratically-elected station board which will be permitted one representative
to sit as an ex-officio Delegate on the LSB of said Foundation radio station
- Such a community radio station will be referred
to as an associate station, which station is different from an affiliate station
as referenced in Section 3(B) of Article 6 of these Bylaws.
- Associate station representatives sitting on LSBs
are subject to removal by either their own station
boards or by the LSB according to their own respective terms of accountability
and appropriateness. The LSB must notify the associate station board of the
representative in question in advance about any difficulties or concerns in
order to provide said associate radio station the opportunity to consult with
its representative about the LSB’s concerns and/or to designate a replacement
candidate.
SECTION 9. REMOVAL OF DELEGATES
Any Delegate shall be removed from the position of Delegate, and cease
to be a Delegate upon the occurrence of any of the following: (A) said
Delegate’s death or resignation; (B) upon the occurrence of a disqualifying
act, i.e. the appointment to an elected office; (C) failure of a Delegate
to attend 80% of all LSB meetings in a given year, which absences have
not been excused by a majority vote of the LSB (excluding the vote of
the Delegate in question); (D) upon the fair and reasonable determination
by a majority vote of the Board of Directors after a review of the facts,
in its sole discretion, that said Delegate has exhibited conduct that
is adverse to the best interests of the Foundation or the LSB; or (E)
upon the majority vote of the LSB on which said Delegate sits that said
Delegate has exhibited conduct that is adverse to the best interests
of the Foundation or the LSB, provided that said LSB first receives
a petition by at least fifty (50) of the Members affiliated with its
radio station area seeking said Delegate’s removal due to conduct by
the Delegate that is alleged to be adverse to the best interest of the
Foundation or the local radio station area, upon a fair and reasonable
review of the facts by the LSB.
SECTION 10. FILLING OF VACANCIES
If a Listener-Sponsor Delegate’s seat shall become vacant, that seat
shall be filled for the remainder of the term by a __________________________.
If a Staff Delegate’s seat shall become vacant, that seat shall be filled
for the remainder of the term by ___________________________.
Board to make recommendations.
SECTION 11. COMPENSATION
Delegates shall serve without compensation except that they shall be
allowed reasonable advancement or reimbursement of expenses incurred
in the performance of their regular duties.
ARTICLE FIVE
ELECTION OF DELEGATES
(LOCAL STATION BOARD MEMBERS)
SECTION 1. DELEGATES DEFINED
Delegates shall be any eligible natural persons elected
by the Members, or class of Members, and serving as such. Delegates shall serve
as the Members' representatives in electing Foundation Directors and in serving
on the ELECTION COMMITTEELocal
Station Boards. Delegates may only act personally at a meeting or by written
ballot and may not act by proxy.
In preparation for an election of Delegates,
each LSB shall appoint, by a majority vote of said LSB, a LSB Elections Committee
to oversee and certify the fairness of the elections and its conformity with
these Bylaws. Each LSB Elections Committee shall consist of three individuals
whom the LSB considers neutral and who shall not be a Director or Delegate or
an employee of the Foundation’s national staff or of a
Foundationthe local
radio station. As part of the LSB Elections Committee duties, it shall prepare
a nomination petition form for use by all potential nominees, review each potential
candidate’s nomination papers for eligibility and completeness; oversee the
preparation and distribution of the election ballot,
close the election, oversee the counting of the ballots and report the results
in writing to the Members affiliated with said Foundation
radio station.
SECTION 2. ELIGIBILITY; NOMINATION OF
DELEGATES, ELIGIBILITY
- ELIGIBILITY
- Any Listener-Sponsor Member in good standing may
be nominated for the position of Delegate on a LSB of a Foundation radio station
with which s/he is affiliated by obtaining the signatures on the nomination
petition form of fifteen (15) Listener-Sponsor Members in good standing who
are also affiliated with that radio station, provided, however, that no person
who holds any elected or appointed public office at any level of government
– federal, state, or local – or is a candidate for such office, or who has
held such elected or appointed office in the preceding three (3) years shall
be eligible for election to the position of Delegate. A Delegate shall be
deemed to have resigned the position of Delegate if s/he becomes a candidate
for public office or receives a political appointment during his or her term
as a Delegate. This restriction shall not apply to civil service employment
by governmental agencies.
- Any Staff Member in good standing may be nominated
for the office of Delegate on a LSB of a Foundation radio station with which
s/he is affiliated by the signatures on the nomination petition form of five
(5) Staff Members in good standing who are also affiliated with that radio
station, provided, however, that no person who holds any elected or appointed
public office at any level of government – federal, state, or local – or is
a candidate for such office, or who has held such elected or appointed office
within the preceding 3 years shall be eligible for election to the position
of Delegate. A D
delegate
shall be deemed to have resigned the position of Delegate if s/he becomes
a candidate for public office or receives a political appointment during his
or her term as a Delegate. This restriction shall not apply to civil service
employment by governmental agencies.
A. B.
NOMINATION PROCEDURES
Nominations for the office of local stationa
Delegate on a LSB shall be
open for a period of sixty (60) days, beginning on that date which is 95 days
prior to the election close date and closing on that date which is thirty (35)
days prior to the election close date. Each Member seeking to be a nominee shall
submit: (1) open on (date) of each each
and close on (date). Nomination papers shall be delivered to an independent
and neutral elections coordinator, who shall not hold any elective Foundation
office and who shall not be an employee of the Foundation, who shall be chosen
by each Local Sation Board, by majority vote, to oversee and certify the fairness
of the elections and conformity with these Bylaws. Nomination papers shall consist
of the required number of signatures on thea
form to be provided by the election coordinatorElections
Committee; (2), a statement of whether the candidate is running
for election as a Listener-Sponsor Member or a Staff Member;,
and (3) a written
statement of up to 500 words in length by
the candidate introducing himself/herself and his/her
interest in, or qualifications for, serving as a Delegate. Said statement of
each candidate which shall be
distributed to the
M voting members entitled
to vote with the written ballot. The names of up to ten (10) of
the candidate’s nominators may be listed at the end of a candidate’s
statement. The candidate shall Each
candidate also has the option, for informational purposes, of also
indicatinge
his/her gender, and racial or ethnic heritage, i.e., European, African, Latin
American, Native American, Asian, Pacific Islander, Middle Eastern,
Caucasian, African-American, or declines
to state.
B. ELIGIBILITY
Any Listener-Sponsor Member in good standing (not
including station management) may be nominated for the position of Delegate
by obtaining the signatures of fifteen (15) Listener-Sponsor Members in good
standing, provided that no person who held any elective or appointive public
office at any level of government – federal, state, or local – or is a candidate
for such office, or who has held such elective or appointive office shall
be eligible for election to the position of Delegate. A delegate shall be
deemed to have resigned the position of Delegate if s/he becomes a candidate
for public office or receives a political appointment during his or her term
as a Delegate. This restriction shall not apply to civil service employment
by governmental agencies.
Any Staff Member in good standing may be nominated
for the office of Delegate by the signatures of five (5) Staff Members in
good standing, provided that no person who held any elective or appointive
public office at any level of government – federal, state, or local – or is
a candidate for such office, or who has held such elective or appointive office
within the preceding 3 years shall be eligible for election to the position
of Delegate. A delegate shall be deemed to have resigned the position of Delegate
if s/he becomes a candidate for public office or receives a political appointment
during his or her term as a Delegate. This restriction shall not apply to
civil service employment by governmental agencies.
SECTION 3. ELECTION OF DELEGATES
A. LISTENER-SPONSOR DELEGATES
The Listener-Sponsor Members for each station area shall elect (number) Delegates
who shall sit on the Local Station Board. One half of the Listener-Sponsor Delegates
shall be elected annually by mail ballot by the Listener-Sponsor Members of
each radio station, subject of the diversity criteria specifriedc below. Cumulative
Voting or Proportional Representation "Single Transferable Voting Method"
shall be utilized. There shall be a 30-day period of return of ballots after
mailing, and the ballots shall be counted and the election results certifiecd
by the Elections Coordinator not later than December 29th of each
year.
B. STAFF DELEGATES
The Staff Members for each station area shall elect (number) Delegates who shall
sit on the Local Station Board. One-half of the Staff Delegates shall be elected
annually by the Staff Members of eah radio station area by mail ballot, subject
o the diversity criteria specified below. Cumulative Voting or Proportional
Representation "Single Transferable Voting Method" shall be utilized.
There shall be a 30-day period for return of ballots after mailing, and eh ballots
shall be counted and the election results certified by the Elections Coordinator
not later than December 29th of each year.
All elections for Delegates shall be by
written mail ballot. Members shall
only have the right to elect Delegates to sit on the LSB of the Foundation radio
station with which the Member is affiliated, provided, however, that Members
shall vote in classes. Except as specifically provided
herein, oOnly
Listener-Sponsor Members are entitled to vote for Listener-Sponsor Delegates.
and o Only
Staff Members are entitled to vote for Staff Delegates. There
shall be thirteen (13) Delegates. Elections of Delegations shall be staggered
over a 3-year period with elections for 2 Staff Delegates and 5 Listener-Sponsor
Delegates to be held on the first year, elections for 1 Staff Delegate and 4
Listener-Sponsor Delegates to be held on the second year and no elections on
the third year. The ballots for said
elections shall be prepared, distributed,
processed and counted consistent with the terms of Section 8 of Article 3 of
these Bylaws. All written ballots related to the election, and the removal,
of any and all Delegates shall be filed with the LSB and maintained for a period
of two (2) years.
SECTION 4. ELECTION TIME FRAME
s In a Delegate election year, the nominations for vacating seats shall open
on July 27th and remain open for sixty (60) days, closing on September
24th. The Election Committee shall have five days thereafter to prepare
the written ballot listing all of the candidates and setting forth all other
information required by these Bylaws. Ballots shall be distributed
to the Members on October 1st and the Members shall have until October
30th (the "Election Close Date") to return said ballots.
To be counted all ballots must be received by the LSB on or before October 30th.
All ballots shall be held sealed until the Election Close Date, after which
date they shall be open and counted together. The Elections Committee shall
have 30 days to count said ballots and to certify the results, which results
must be reported to the Members by November 29th.
SECTION 4. DIVERSITY GOALS
It is the goal of the Foundation that a minimum of 50% of the Delegates shasll
be racial/ethnic minorities and a minimum of 50% of the Delegates shall be women.
To that end, in any election of Delegates half the number of seats to be filled
shall be filled by the top vote-getters who are racial/ethnic minorities and
half the number of seats to be filled shall be filled by the top vote-getters
who are women, regardless of whether or not they are among the top vote-getters
overall. However, for purposes of applying this rule, no person shall be elected
a Delegate who does not receive at least one-half (1/2) the number of votes
as the last person who would have been elected were it not for the diversity
goals. After all the ballots are counted, the election coordinator shall examine
the results to determine whether the diversity goals for the Local Board have
been met in the aggregate and not just incrementally, and if they have not been
met, then s/he shall look to see if there are candidates who are minorities
and/or women who received at least half the number of votes of the lowest vote-getter
who would otherwise be elected, and s/he shall declare then elected in order
of highest number of votes received, replacing the candidates who would have
been elected in order of lowest number of voters receives. For example: if there
are 4 seats to be filled and the top 4 vote-getters are 3 non-minority men and
one minority woman, the non-minority man with the least votes would have been
elected will be replaced with the next highest vote-getter who is either a minority
or a woman provided s/he has obtained at least half of the votes of that non-minority
man being replaced. The elections coordinator will then examine the results
again to see if the diversity goals for both minorities and women have been
met in the aggregate, and if not, s/he will replace the next lowest non-minority
man who would hage been elected with the next highest minority or woman with
the minimum required number of votes who will fulfill the diversity goals.
(FOOTNOTE: Please see Hybrid Election Proposal
Based on Unity Caucus and KPFA Election Proposals to include language to allow
Local Station Boards to have the ability to further determine the specific racial/ethnic
makeup within the 50% diversity goals set forth above.)
SECTION 5. SIZE AND COMPOSITION OF LOCAL STATION BOARDS
Local Station boards shall be no less than 16 and no more than 24 members, "Staff
Members" shall comprise one-quarter of the membership, the number to be determined
by resolution of the LSB.
SECTION 56.
DELEGATES’ TERMS OF OFFICE, ELECTION CYCLE
A. A Delegate’s
Delegates’ terms
of office on the a
LSBs shall be three (3) years.
B. The delegates’ terms of office shall be staggered
by electing one-half the LSB each of the first two years, with no elections
held the third year.
C. A Delegate may be
serve two (2) consecutive three-year terms. A Delegate shall
not be eligible for further service s
as a Delegate until one year has elapsed after the termination of the Delegate’s
second consecutive three-year term.
D. (FOOTNOTE: LSB’s
elects Director to a three-year seat on the Foundation Board in, say, the second
year of the delegate’s second LSB term. We need a policy.
A. RECOMMENDED: For the first election only, (a certain
number/one-half) of the seats will be designated for currently seated members
of the LSB to be elected on a separate section of the ballot. (Need to have
further discussions regarding Grandparenting.) (FOOTNOTE: Defeated by vote (3/4/1)
F. (FOOTNOTE: Develop language extending LSB term in an Ex Officio manner, for
any Director whose term on the Board of Directors exceeds the term on the LSB
with up to three such Ex Officio positions permitted pursuant to straw pole
re: Article Five, Section 2c)
SECTION 7. LOCAL STATION BOARD DIVERSITY GOALS AND
REQUIREMENTS
In order to fulfill the Foundation's purposes and principles as set forth in
Article 1, Sections 2 and 3, the delegates elected to each Local Station Board
shall include at least 50% people of color and at least 50% women. Each Local
Station Board shall also strive to achieve diversity in terms of disenfranchisement
based on race, nationality, immigrant status, class, disability, sexual orientation
and age. In order to achieve these goals, it is recommended that Local Station
Boards conduct effective outreach to recruit a diverse pool of candidates, and
implement proportional representation voting methods in the conduct of the LSB
elections. (FOOTNOTE: Discuss possibly including provisions for cumulative voting
and the ability of each station area to further determine the specific diversity
based upon their local ethnic demographics and other diversity concerns.)
SECTION 678.
FAIR CAMPAIGN PROVISIONS
Except as specifically provided in this Section,
Nno
Foundation or radio station management or staff may use air time to endorse,
or campaign or recommend for
in favor or against any candidate for election
to Station Boardas
a Delegate, nor may
give air time be
given to some Delegate candidates
but not to others. All candidates for election
as a Delegate shall be given equal
opportunity for equal air time, which air time shall
include and such air time shall be specially
set aside time for a statement by the candidatefor
candidates statements and for
questions and answsers from the listeners.
No Foundation or radio station management or staff may give written or
verbal endorsements to any listener-sponsor
delegate candidatesDelegate.
Neither the Board of Directors nor any Local Station
BoardLSB may, as a body, endorse
any candidate(s) for election to the Local Station
Board(s)as a Delegate. , hHowever,
an individual Ddirectors
orand Local Station
Board Delegates who are
is a Mmembers
in good standing may endorse or nominate candidates,
in their own name.
ARTICLE FIVESIX
BOARD OF DIRECTORS OF THE FOUNDATION
RECOMMENDATION: For those sections where common language
or other recommendations do not appear, the board should make determinations
regarding the proposals they choose to adopt.
SECTION 1. FOUNDATION BOARD OF
DIRECTORS - MEMBERSHIP ELIGIBILITY,
NUMBER, POWERS AND DUTIES
A. DIRECTORS DEFINED
The Directors of
the Foundation shall beare
natural persons who have been elected by the
Delegates to the Foundation’s Board of Directors ("Board").
to the office of Director as set forth in these
bylaws, and are serving as such.
B. ELIGIBILITY
Any Local Station Board Delegate
who is currently serving as a Delegate
and has served at least one (1)
year as a Delegate is eligible to be elected
tofor nomination as a
Director, provided, however,.
(FOOTNOTE: Will a waiver be required in the first
election cycle for Delegates with less than a full year’s tenure on
an LSB?) Station staff members elected to the LSBs are eligible to serve
on the Foundation Board of Directors, with the provision
that any "on-air"
staff and personalities must resign
from their program in
exchange for servingorder to serve
as a Directoron the Board.
C. NUMBER
The Board shall consist of seventeen (17) directors.
The Pacifica Foundation Board of
Directors shall have equal representation for
each stationfrom each of the Foundation’s
radio stations. The Delegates of each LSB shall be entitled to select
3 Directors – two (2) of whom shall be Listener-Sponsor Delegates and
1 of whom shall be a Staff Delegate. The remaining two (2) Directors
shall be considered "at-large" directors and shall be selected
as set forth in Section 4 of this Article of these Bylaws. In addition,
the Foundation’s Executive Director shall be an Ex Officio non-voting
member of the Board, provided, however,
that in the event that any vote of the Board results in a tie, the Executive
Director shall vote on said matter. .Minimum
of 20 and maximum of 23 Directors (3 listener-sponsor delegates and
1 staff delegate from each station), plus maximum of 3 at-large delegates.
(Alternatives are: fixed number; minimum/maximum; revisit formulas in
accordance with network wide national Bylaws conventions.)
D. EX OFFICIO DIRECTORS
Executive Director shall be an Ex Officio
non-voting member of the Board of Directors.
DE. GENERAL
POWER AND AUTHORITY
Subject to the provisions of the California Nonprofit Public Benefit Corporation
law, and any limitations in the Articles of Incorporation
of Incorporation and these
Bylaws relating to action required or permitted to be taken or approved by the
Members or Delegates of the Foundation, the activities and affairs of the Foundation
shall be conducted and all corporate powers shall be exercised by or under the
direction of the Board of Directors..
EF.
SPECIFIC POWERS AND DUTIES
Without prejudice to the general power of the Board
set forth above in Section 1D of this Article of these Bylaws, and subject to
any limitations set forth in these Bylaws, Tthe
ongoing duties and powers of the Directors
Board shall include, but not be limited toare
to:
(1) Ensuring and facilitatinge
fulfillment of the purposes of the Foundation as set forth in the Articles of
Incorporation;
(2) to Eensuringe
compliance with applicable state and federal laws;
(3) to Eensuringe
the financial health of the Foundation by adoptingon
and monitoring of an annual budget and to
overseeing an independent annual
audit of the Foundation’s books and accounts;
(4 ) to Eensureing
regular communication with the Members by the LSBs,
as appropriate; at all levels and areas
of the Foundation;
(5 ) to Aappointing,
supervisinge
and discharging e,
employ and discharge, the Executive Director of the Foundation,
all corporate officers, agents and employersemployers
of the Foundation; prescribing powers and duties
for them as are consistent with the law and these Bylaws; and setting
salaries and wages;
(6 ) Overseeing the conduct, management and control
of the Foundation’s affairs and activities, including the monitoring of the
activities and actions of its radio stations, affiliates and national staff
consistent with the law, Articles of Incorporation and these Bylaws, as the
Board deems appropriate.
(6 )( 7)
to Mmeeting
at such regular times and places as required by these Bylaws and meeting
to meet at such other times as may be necessary
in order to carry out the duties of DirectorsBoard;
( 7)(8 )
to Rregistering
their addresses, telephone number, and email addresses with the Secretary of
the Foundation. Notices of meetings mailed, transmitted by telecopier or
facsimile, or emailed to them at such addresses shall be valid notices thereof.
SECTION 2. TERMS:
The term of a Director shall be three (3) years. A Ddirector
may serve no more than two consecutive
three-year terms in a row. A Director
shall not be eligible for further services as a Director until one year
has elapsed after the termination of a Director’s second consecutive
three-year term. As long as a Director is a
Delegate of a Listener-Sponsor Board at the time s/he was elected, s/he
can continue to serve as a Director, even if his/her term as a Delegate
ends during his/her term as a Director.(FOOTNOTE:
Develop language extending LSB term in an Ex Officio manner, for any
Director whose term on the Board of Directors exceeds the term on the
LSB with up to three such Ex Officio positions permitted.)
SECTION 3. NOMINATION OF DIRECTORS
A. STATION REPRESENTATIVE DIRECTORS
Any Delegate serving on a Local Station BoardSB
may nominate any other currenteligible
Delegate serving on the same LSBocal Station Board
for the office of Director; provided that said Delegate
has served at least one year on a LSB.
B. AFFILIATE DIRECTORS
(Add language to Define Pacifica Affiliate) Pacifica Affiliate stations may
nominate candidates for a Director’s seat on the Foundation Board. The Board
will duly elect one of these nominees. The affiliate stations will apprise the
Board of their procedure for conducting these nominations that shall include
dispersing information on the nomination process on a regular basis to all affiliate
stations and/or conducting a caucus of affiliate stations. In making these nominees
the affiliates will submit a list of all affiliate stations and the affiliate
representatives that voted in the nominations process to certify that each affiliate
station is granted a vote for a nominee/s.
C.B. AT-LARGE DIRECTORS
Any three Local Station Boards by a majority vote of the Delegates of each LSB
may nominate any eligible Listener-Sponsor Member
who is not currently on an LSB, but
has previously served on a LSB as a candidate for at-large Director.and
meetings the eligibility requirements for position of At-Large Director. (FOOTNOTE:
"Affiliate" Directors are effectively At-large Directors. )
In addition, any affiliate station of the Foundation
may nominate candidates for at-large Director. For purposes of this Section,
an affiliate radio station shall be defined as a radio station with which the
Foundation (and not a local Foundation radio station) has a written contractual
arrangement to provide Foundation programming to said station. Said nominations
for at-large Directors shall be received in writing by the Secretary of the
Board from the LSBs and/or the affiliate stations by January 31st
of any year where an at-large director seat is coming available. LSBs submitting
nominees shall include with its nominations a written statement of the LSBs
participating in said nomination, the date on which each nomination was voted
upon and the vote count for each said election. Said statement shall be certified
by the Recording Secretary of each LSB participating in said nomination. Every
affiliate station submitting a nominee for said seat shall include with said
nomination a written statement of its procedure for conducting its nominations
and selecting the nominee candidate(s), including a list of all affiliate stations
and affiliate representatives that voted in the nomination process. Said statement
shall be certified by the general manager of each affiliate station nominating
said candidate.
SECTION 4. ELECTION OF DIRECTORS
A. AT-LARGE DIRECTORS
The Board of Directors (excluding at-large
then current at-large Directorsmembers)
may in its discretion, elect up to three2
(3) Directors from
the list of nominees provided by an affiliate radio station or provided
nominated either by a Pacifica Affiliate
collectively or
by three Local Station Boards, pursuant to Section
3B of this Article of these Bylaws, by 2/3rds majority
vote of the Directors present and voting at the Board’s
annual meeting in March, provided that notice of the nomination and
vote is served on all Directors with the Notice of Meeting at least thirty (30)
days in advance of the meeting date. At no time, however,
shall the Board have an equal number of Directors.
B. STATION BOARD DELEGATES
Each Local Station Board The Delegates shall
elect from those Delegates nominated among its then current Local Station Board
Delegates. Candidates shall be approved for the office of Director, by majority
vote of the Delegates present and voting, four Directors
to represent that station on the Foundation Board of Directors, three of whom
shall be listener-sponsor members and one of whom shall be a staff member. These
elections shall take place in (month)January
of each year and be staggered over 3 years,
so that no more than two one
Directors isare
elected by each Local Station Board each year, provided
however that in two of the 3 years, as determined by each LSB, the election
shall be for a Listener-Sponsor Director and on the third year, the election
shall be for a Staff Director.
SECTION 5. DIVERSITY GOALS
In order to fulfill the Foundation's purposes and principles as set forth in
Article 1, Sections 2 and 3, each Local Station Board shall elect Directors
of the Foundation which shall include at least 50% people of color and at least
50% women and the entire composition of the Board of Directors shall incloude
at least 50% people of color and at least 50% women..
SECTION 56.
SEATING OF DIRECTORS -
All newly elected Directors shall be seated at the Annual Meeting of
the Board of Directors in Mayheld
in March, in which month their term shall commence.
SECTION 67.
REMOVAL OF DIRECTORS
Any Director shall be removed from the position of
Director, and cease to be a Director upon the occurrence of any of the following:
(A) said Director’s death or resignation; (B) upon the occurrence of a disqualifying
act, i.e. the appointment to an elected office; (C) failure of a Director to
attend 80% of all Board meetings in a given year, which absences have not been
excused by a majority vote of the Board (excluding the vote of the Director
in question); (D) upon the fair and reasonable determination by a 2/3majority
vote of the Board (excluding the vote of the Director in question) after a review
of the facts, in its sole discretion, that said Director has exhibited conduct
that is adverse to the best interests of the Foundation; or (E) upon the 2/3majority
vote of the LSB that elected said Director that said Director has exhibited
conduct that is adverse to the best interests of the Foundation, provided that
said LSB first receives a petition by at least fifty (50) of the Members affiliated
with its radio station area seeking said Director’s removal due to conduct by
the Director that is alleged to be adverse to the best interest of the Foundation
and upon a fair and reasonable review of the facts by the LSB.
A. BY BOARD OF DIRECTORS
Any Director shall be removed automatically for unexcused absences as set forth
in Article (reference).
B. BY LOCAL STATION BOARD DELEGATES
(1) Any Director may be removed by the Delegates of the Local Station Board
that elefcted him/her at a regular or special meeting by two-thirds (2/3rds)
majority vote of all the Delegates for that Local Sation Board, provided that
the grounds for such removal are submitted with the notice of the meeting and,
provided further, tha the said Director shall hafe a reasonable opportunity
at said meeting to protest his/her removal.
(2) Any At-Large Director may be removed by two-thirs (2/3rds) majority vote
of three out of the five Local Station Boards.
C. BY THE MEMBERS
Upon the petition of fifty (50) of the Members of the Radio Station ara that
a Director represents, a Director may be removed by a majority vote of the Members
of that station area voting in a refcall election. If recall procedures have
not been established by the Board of Directors, then the Local Station Board
for that station area shall determine the recall procedures within thirty (30)
days of the submission of a recall petition.
In the case that the Sponsor Members recall any Local
Station Board delegate who has been elected to the Board of Directors of the
Foundation, this shall have the effect of removing the director from the Board
of Directors.
(FOOTNOTE: Add Language regarding recall procedures
for Ex Officio Delegates)
SECTION 78.
FILLING VACANCIES
ON THE BOARDY
If a Station Representative Director’s's
seat previously held by a Director elected by a LSB
becomes vacant for any reason, that seat shall be filled for the remainder of
the term by a Director elected by the
Local Station Board for that station areaat LSB,
provided, however, that if the previous Director was a Staff Director, the LSB
shall election a Staff Director or if the previous Director was a Listener-Sponsor
Director, then a Listener-Sponsor Director shall be elected. If a Director’s
seat previously held by an at-large Director becomes vacant for any reason,
that seat shall be filled for the remainder of that term by the majority vote
of the Board from the most recent list of nominees it had received for at-large
Directors.
SECTION 89.
COMPENSATION
Directors shall serve without compensation except that they shall be allowed
reasonable advancement or reimbursement of expenses incurred in the performance
of their regular duties.
SECTION 10. RESTRICTION REGARDING INTERESTED DIRECTORS
Notwithstanding any other provision of these Bylaws, not more than forty-nine
percent (49%) of the persons serving on the board may be interested persons.
For purposes of this Section, "interested persons" means either:
(1) Any person who currently
is being or has been compensated
by the Foundation for services rendered to it
within the previous twelve (12 )
months, whether as a full-time or part-time
officer or other employee, independent contractor,
or otherwise; or
(2) Any brother, sister, ancestor, descendant, spouse, domestic partner, brother-in-law,
sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law
of any such person.
ARTICLE SIX
MEETINGS OF THE BOARD OF DIRECTORS
SECTION 1. TIME AND PLACE OF MEETINGS
The Annual Meeting of the Board of Directors shall take place in March, at such
other times, and places as agreeddesignated
by a majority vote of the Board of Directors at the
previous meeting. The Board shall also regularly meet in May and
September of each year. The Board meetings shall rotate through the five radio
station areas so that meetings do not take place twice in the same station area
until a meeting has been held in all other station areas.
SECTION 2. SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by the Board
Chairman of the Board, any two Officers
of the Board, by a majority of the Executive Committee,
or by any three members of the Board.
SECTION 3. TELEPHONIC MEETINGS
Any meeting of the Board may be held by telephone
conference, video screen communication or other communications equipment. Participation
in a meeting under this Section shall constitute presence in person at the meeting
if all of the following apply:
A. Each Director participating in the meeting can
communicate concurrently with all other Directors.
B. Each DirectorsDirector
is provided the means of participating in all matters for the Board, including
the capacity to propose, or to interpose an objection to, a specific action
to be taken by the Foundation.
C. The Board has a means of verifying that the person
participating at the meeting is a Director and that all votes cast during said
meeting are cast only by Directors.
SECTION 43.
NOTICE
NWritten notice
of every regular meeting of the Board of Directors, stating the time and place
of said meeting, and the purposes thereof, shall be sent to each member
of the Board of Directors by
first class mail, telecopier or email, according to the preference each Ddirector
specifies in writing to the Foundation Secretary
of the Board, at least thirty (30) days
before any such meeting. Special meetings shall require only seven (7) days
advance notice, but shall also require telephonic notice by leaving a message
at the telephone number given to the Secretary for such notice by each director,
and shall specify the purpose of the meeting. No additional business not stated
in the notice shall be conducted at a special meeting. Notice
of Aall
meetings shall be placed on the Foundation’s website
and announced a minimum of three
3 times daily on air for five days on all
Pacifica Foundation
radio stations, beginning, whenever reasonably possible,
no later than seven days before the date of said meeting.
Notice of a meeting does not have to be given to
a Director who affirmatively agrees to attend a meeting or to waive this advance
notice requirement, signs a waiver of notice or a written consent to hold the
meeting, or who attends the meeting without protesting, prior to the meeting
or upon commencement of the meeting, to the lack of notice to that Director.
SECTION 54.
QUORUM
A quorum at any meeting of the Board of Directors shall consist of 51% of the
then serving Directors.
SECTION 5. ATTENDANCE
Any Director who is absent for three (3) regularly
scheduled consecutive meetings of the Board of Directors shall be deemed to
have resigned and shall be automatically removed from the Board unless at least
one of the absences has been excused by majority vote of the Directors present
voting at the meeting.
SECTION 66.
PROXIES
All action taken by Directors shall be taken by the elected Director personally.;
Tthe powers of members of the Board may not be exercised by alternates, by proxy
or the like.
SECTION 7. OPEN MEETINGS
All meetings of the Board of Directors and its committees shall be open to the
Members and to the public, with
the exception of those meetings dedicated to or predominantly regarding personnel,
proprietary information, litigation and other matters requiring confidential
advice of counsel, involving commercial or financial information obtained on
a privileged or confidential basis or relating to a purchase of property or
the use or engagement of services whenever the premature exposure of said purchase
or sale, in the Board’s sole opinion may compromise the legitimate business
interest of said Foundation.except for discussion
of personnel, legal or proprietary matters which are legally permitted to be
discussed in executive session, provided that the body holding the executive
session: In the event that all or a portion
of a meeting is closed, the Board shall indicate in its notice of said meeting
that the meeting or a part of it shall be closed. a)
makes a public statement before the session begins as to the reason for doing
so, and b) publicly releases,In addition,
within a reasonable period after the executive sessionclosed
meeting, the Secretary
shall post on the Foundation’sits
website a general statement
of the basis on which all or part of said meeting was closed,
a written summary of the legally disclosable business conducted during the session.
. No person shall be required,
as a condition for attendance at any public meeting covered
by this paragraph, (although it will be
a condition to publicly comment), to register his/her name or to
provide any other information. All public meetings of the Board of
Directors and its committees shall include public comment periods.
These periods for national Board
meetings shall be not less than one hour, and for committee meetings, not less
than one-half hour. (FOOTNOTE: Look at the language
in this Section and include ability to hold meetings by conference call. Also,
add language providing that every effort shall be made to webcast all meetings,
including those held by conference call.)
SECTION 8. ACTION BY UNANIMOUS WRITTEN CONSENT
Any action that the Board is required or permitted to take may be taken without
a meeting if all Directors consent in writing to the action; provided, however,
that the consent of any Director who has a material financial interest in a
transaction to which the Ffoundation
is a party and who is an "interested director" as defined in California
Corporations Code Section 5233 and referenced in Section 10 of Article 5 of
these Bylaws shall not be required for approval of said transaction. Such action
by written consent shall have the same force and effect as any other validly
approved action of the Board. All such consents shall be filed with minutes
of the proceedings of the Board.
SECTION 98.
ACCESSIBILITY
REvery reasonable
efforts will be made to hold all public
Pacifica FoundationBoard
meetings in spaces fully accessible as defined in the Americans with Disability
Act and any other ,
allapplicable state and federal
laws. Properly closed sessions may be held otherwise unless this would precludeimpair
access for any individual entitled to attend. (FOOTNOTE:
deal with accessibility in the broader sense somewhere else in the Bylaws.)
ARTICLE SEVEN
COMMITTEES OF THE BOARD OF DIRECTORS
SECTION 1. COORDINATING COMMITTEE
SECTION 2. STANDING COMMITTEES
A. FINANCE COMMITTEE
B. GOVERNANCE COMMITTEE
C. PROGRAMMING COMMITTEE
D. TECHNOLOGY COMMITTEE
E. PERSONNEL COMMITTEE
SECTION 1. COMMITTEES OF DIRECTORS
The Board of Directors may, by resolution adopted by a majority of the authorized
number of Directors, designate one or more committees,
each consisting of two (2) or more Directors,
to serve at the pleasure of the Board. The Board may designate one or more Directors
as alternate members of any committee. Any such committee, to the extent provided
in the resolution of the Board, shall have all the authority of the Board, except
that no committee may without full Board review and approval:
- Approve any action which, under the California
Nonprofit Public Benefit Corporation Law or these Bylaws, also requires the
approval of the Members or the Delegates;
- Fill vacancies on the Board or in any committee;
- Fix compensation for
of
the Directors for serving on the
Board or on any committee;
- Amend or repeal these Bylaws or adopt new bylaws;
- Amend or repeal any resolution of the Board which
by its express terms is not so amendable or repealable;
- Create any other committees of the Board or appoint
members of the committees to the Board;
- Approve or execute any contract or transaction
to which the Foundation is a party; or
- Incur any indebtedness, or borrow money, on behalf
of the Foundation.
All committees shall include at least one Director
from each of the Foundation’s radio station areas,
provided however that no committee shall have more than 1 Director from the
same radio station area until there is at least one Director from each radio
station area on said committee.
SECTION 2. MEETINGS AND ACTIONS OF COMMITTEES.
Meetings and actions of committees shall be governed by, and held and taken
in accordance with, the provisions of Article 6 of these Bylaws with such changes
in the context of those sections as are necessary to substitute the committee
and its members for the Board and its members, except that the time of regular
meetings of committees may be determined by resolution of the Board as well
as the committee, special meetings of committees may also be called by resolution
of the Board or the committee and notice of special meetings of committees shall
also be given to all alternate members, who shall have the right to attend all
meetings of the committee. The Board may adopt additional
rules for the government of any committee not inconsistent with the provisions
of these Bylaws
.SECTION 3. OTHER ADVISORY COMMITTEES
The board may establish such other advisory committees as may be needed to assist
the Board (not addressing issues of legality). All committees shall include
one director and two Station Board members from each station area.
ARTICLE EIGHT
LOCAL STATION BOARDS
SECTION 1. LOCAL STATION BOARDS
The Local Station Boards shall serve as standing committees
of the Board of Directors for their respective station areas.SECTION 2. COMPOSITION
Each local station board shall have between sixteen (16) and twenty four (24)
Delegates.
SECTION 3. DUTIES The ongoing duties of the Local
Station Boards are:
To review and approve that station’s budget and
make quarterly reports to the Board regarding the stations budget versus actual
income and expenditures.
To prepare a list of candidates for station General
Manager from which one must be hired by the Foundation Executive Director.
To prepare an annual written evaluation of the
station’s General Manager.
To review proposals by the Executive Director to
fire or retain the station General Manager; if the LSB does not concur with
the Executive Director’s proposals, they must go to the Foundation Board for
approval.
To develop a pool of candidates for station Program
Director, one of which must be hired by the General Manager.
To prepare an annual written evaluation of the
station’s Program Director.
To work with station management to ensure that
station policies and procedures for making programming decisions, and for
program evaluation, are working in a fair, collaborative and respectful manner
to provide quality programming that fulfills the purposes of the Foundation
and is responsive to the diverse needs of the listeners (demographic) and
communities (geographic) served by the station.
To conduct "Town Hall" style meetings
at least two (2) times a year, devoted to hearing listeners views, needs and
concerns.
To assist in station fundraising activities.
To form committees open to the public to carry
on the work of the Local Station Boards so that station listener-sponsors
and staff members participate.
To actively reach out to underrepresented communities
to help the station serve a diversity of all races, creeds, colors and nations,
classes, genders and sexual orientations and to help build collaborative relations
with organizations working for similar purposes.
To perform community needs assessments, or see
to it that separate "Community Advisory Boards" are formed to do
so.
To ensure that the Station works diligently toward
the goal of diversity in staffing, and maintenance of a discrimination-free
atmosphere in the workplace, as set forth in Article One, Section 3.
SECTION 4. OTHER LOCAL STATION BOARD POWERS AND AUTHORITYThe
Pacifica Foundation National Board may delegate any other corporate powers to
a Local Station Board.SECTION 5. ELECTION OF OFFICERS Each Local Station Board
shall elect a Chair, a Vice-Chair, a Recording Secretary, and a Treasurer, who
shall be elected in January each year for a term of one year. Local Station
Board officers may not serve concurrently as Foundation Directors.
SECTION 6. MEETINGS
FREQUENCY
The Local Station Board shall meet as often as
required to accomplish it duties, and not less than every other month.
TIME AND PLACE
The LSB shall establish, by a majority vote, the
time and place of each meeting. Meetings shall be held in facilities of
sufficient size to accommodate LSB members and the public, preferably in
the station.
PUBLIC PARTICIPATION
Local Station Board meetings, excluding those
dedicated to local station personnel matters, shall be open to the public
and shall include a public comment period of not less than thirty minutes.
PUBLIC NOTICE
The public shall be notified of each Local Station
Board meeting. Four on-air announcements, made during prime time on the radio
station on four different days, prior to the each meeting, are considered to
be adequate notice.
E. OPEN MEETINGS
SECTION 7. QUORUM
A quorum shall be one-half of the duly elected Local
Station Board Delegates.
SECTION 8. PACIFICA ASSOCIATE STATIONS
Any Pacifica station, with the approval of the
Pacifica National Board, may choose to associate with any geographically contiguous
community radio station for the purpose of rebroadcasting no less than 75
percent of the Pacifica station’s programming. Such a community radio station
must produce some local programming, operate under a mission statement compatible
with that of Pacifica and have a democratically-elected station board which
will be permitted one representative to the local Pacifica station board.
Such a community radio station will be referred
to as a Pacifica Associate station, differentiated from a Pacifica Affiliate.
The governing board of the Associate station will
have the ability to elect a person to represent its interests to the associated
Pacifica Station board for a term of up to three years, subject to re-election
at that time. No Pacifica station board may have more than three such Associate
Station representatives seats.
Associate Station representatives to Pacifica Station
boards are subject to recall by either their station boards or by their subscriber/members.
They may also be removed by the Pacifica Station boards according to their
own terms of accountability, for example, failure to attend meetings. The
Associates Station board must be notified in advance of any such difficulties
in order that it may consult with its representative about the Pacifica Station
board’s concerns and seek candidates for replacement, if necessary.
Specific terms of the relationships between Pacifica
and Associate stations not covered by this proposal must be enumerated in
a contract between the Associate Station board and the Pacifica Station board.
Contracts will be required, and in the case of breach, may be terminated upon
60 days’ notice by either station. Either station may choose to terminate
an Associate Station relationship upon 60 days’ notice for failure of either
Pacifica or the Associate Station board to abide by the terms of their respective
Mission Statements, or should the Missions become incompatible.
ARTICLE NINE
OFFICERS OF THE FOUNDATION
SECTION 1. DESIGNATION OF OFFICERS
The officers of the Foundation shall be a Chairman of the Board, aan
Executive Director/President, a Secretary, and a Chief Financial Officer/Treasurer.
The Foundation may also have, at the discretion of the Board of Directors, one
or more Vice-Chairs, one or more Assistant Secretaries, one or more Assistant
Treasurers. Any number of offices may be held by the same person. With the exception
of the Chairman of the Board, no officer is required to be a Director.
SECTION 2. ELECTION OF OFFICERS; TERM
The officers of the Foundation shall be appointed
and elected by the Board of Directors, and each shall serve at the pleasure
of the Board (subject to the rights, if any, of an officer under any contract
of employment, if any). With the exception of the Executive Director, all officers
shall serve for a term of two (2) years, unless s/he resigns, is removed or
is otherwise disqualified to serve prior to the expiration of his/her term.
SECTION 3. REMOVAL AND RESIGNATION OF OFFICERS
- Subject to the rights, if any, of an officer, under
any contract of employment, any officer may be removed, either with or without
cause, by the Board at any regular or special meeting thereof, or by any officer
upon whom such power or removal may be conferred by the Board.
- Any officer may resign at any time by giving 30
days written notice to the Board. Any such resignation shall take effect
upon the receipt of such notice or at any later time specified therein; and,
unless otherwise specified therein, the acceptance of such resignation shall
not be necessary to make it effective. Any such resignation is without prejudice
to the rights, if any, of the Foundation under any contract to which the officer
is a party.
SECTION 4. VACANCIES IN OFFICESA
vacancy in any office of an officer because of
death, resignation, removal, disqualification or any other cause shall be filled
in the manner prescribed in these Bylaws for regular appointments to such office.
SECTION 5. CHAIRMAN OF THE BOARD
The Chairman of the Board shall, if present, preside at all meetings of the
Board of Directors and exercise and perform such other powers and duties as
may be from time to time assigned to him/her by the Board or prescribed by these
Bylaws.
SECTION 6. PRESIDENT/EXECUTIVE DIRECTOR
The President, who shall be referred to by the Foundation as the "Executive
Director," shall be the general manager and chief administrator of the
Foundation. S/he shall be selected, supervised and discharged by the Board.
In addition, his/her performance will also be subject to annual evaluation by
each LSB, which may make recommendations to the Board.
Subject to the control of the Board, the Executive
Director shall have general supervision, direction and control of the business
and the officers of the Foundation and the primary responsibility for implementing
the directives, decisions and policies of the Foundation and the Board pertaining
to administration, personnel, programming, financing and public relations. The
Executive Director shall generally promote, coordinate and supervise the mission
of the Foundation and shall have such powers and perform such duties as may
be delegated or assigned to him/her by the Board.
SECTION 7. SECRETARY
- The Secretary shall keep or cause to be kept at
the principal executive office, or such other place as the Board may designate,
a book of minutes of all meetings and actions of Directors and committees
of Directors, with the time and place of holding, whether regular or special,
and, if special, how authorized, the notice thereof given,
any waivers or consent the names of those present at every
Directors' and committee meetings, and the proceedings thereof. Minutes
of "closed meetings shall be maintained but sealed as confidential.
- The Secretary shall give, or cause to be given,
notice of all meetings of the Board required by the Bylaws or by law to be
given, and s/he shall keep the seal of the Foundation, if one be adopted,
in safe custody, and shall have such other powers and perform such other duties
as may be prescribed by the Board or by the Bylaws.
SECTION 8. CHIEF FINANCIAL OFFICER.
- The Chief Financial Officer, who may also be referred
to as the "Treasurer," shall keep and maintain, or cause to be kept
and maintained, adequate and correct books and records of accounts of the
properties and business transactions of the Foundation, including accounts
of its assets, liabilities, receipts, disbursements, gains, losses, capital,
retained earnings and shares. The books of account shall be open at all reasonable
times to inspection by any Director upon demand.
- The Chief Financial Officer shall cause to be deposited
all moneys and other valuables in the name and to the credit of the Foundation
with such depositaries as may be designated by the Board. S/h
He
shall cause the funds of the Foundation to be disbursed as s/he
may be properly directed from time to time, shall render to the Executive
Director and the Directors an account of all of his/her
transactions as Chief Financial Officer and of the financial condition of
the Foundation whenever requested, and shall have other such powers and perform
such other duties as may be prescribed by the Board or the Bylaws.
SECTION 1. DESIGNATION OF OFFICERS: NOT DISCUSSED
A. DIRECTOR OFFICERS
B. NON-DIRECTOR OFFICERS
SECTION 2. DUTIES OF OFFICERS: NOT DISCUSSED
The duties of the officers of the Foundation shall be set out in board guidelines
and procedures.
SECTION 3. ELECTION, TERMS AND REMOVAL OF OFFICERS:
NOT DISCUSSED
A. ELECTION OF OFFICERS
B. TERMS OF OFFICERS
Officers shall serve for a term of two years or until the election of their
successors, whichever is later, unless he or she resigns or is removed or is
otherwise disqualified to serve before such time. No officer may continue to
serve as an officer past the expiration of his/her term as Director.
C. REMOVAL OF OFFICERS
E. VACANCIES
ARTICLE TEN
EXECUTIVE DIRECTOR
SECTION 1. EXECUTIVE DIRECTOR: NOT DISCUSSED
ARTICLE ELEVENNINE
GENERAL PROVISIONS
SECTION 1. RESIGNATION
Any Director or Officer may resign his or her position by written resignation
filed with the Secretary of the Foundation.
SECTION 12.
MEMBERSHIP NOT TRANSFERABLE
Foundation Membership, membership on the Board of Directors,
or any position as a Delegate of an Officer of the Foundation, is not transferable
by assignment, inheritance, or by execution, bankruptcy, or other process of
law. One’s position as a Member, Delegate,
Director or Officer of the Foundation shall not be transferable and may not
be assigned or inherited.
SECTION 23.
EFFECT OF TERMINATION OF MEMBERSHIP OR POSITION
ON BOARD OF DIRECTORS, OR POSITION AS OFFICER OF THE
FOUNDATION – NO CLAIMS OR REFUNDS
Except as specifically set forth herein,
Membership on the Board of Directors, or the holding
of any office in the Foundation, shall cease and terminate upon the death of
the member, upon his/her withdrawal or removal as provided in these Bylaws,
upon the termination of his/her Foundation Membership, or office-holding position,
and, thereafter, neither the heirs not personal representative of the deceased
members, Nno
withdrawning or terminated Mmembers,
Delegates, Directors or Officers (nor their heirs
or personal representatives) or office-holders,
shall have any claim whatsoever upon the assets of the Foundation,
or any claim whatsoever arising out of said membership or
the holding |